Quick Report Definition

The Quick report feature offers a rapid method of creating reports for certain types of events. For example, it is possible to create a report regarding all abnormal or normal access events in just a few seconds. Quick report files may be viewed using the EntraPass Quick Viewer, a utility that allows users to display Quick report files and all .QRP files. These include report files that are saved from a report preview. The Quick Viewer is launched from Windows® Start menu, without the need to launch the software.

Defining a Quick Report

1 - Under the Report  toolbar, click the Quick report request button.

2 - From the Event  drop-down list, select the event type for the current report (access, controller, door, relay, input, operator, manual operation events, etc.). If you have selected “access events”, the Card  tab appears in the window.

3 - Among the Event type  options, select the event type to be included in the report.

•   Normal —Quick report can create reports based on normal events. In an access report, normal events would be such events as “access granted” for instance.

•   Abnormal —Such events as access denied (bad access level, supervisor level required), workstation server abnormal disconnection, gateway communication failure, or all events related to a process that is not complete (a controller reload failure, for example), are considered abnormal.

•   Normal & abnormal —Select this option to include normal and abnormal events in the report.

•   Custom events —Select this option to include your own events. The Custom  tab appears when the Custom   events  option is selected. This option allows the operator to selects the components that have generated the selected events according to the setting in the “event” field.

NOTE: When you use the Event  field, you have to specify which component(s) should be used or not used. Once you select an event (i.e. access), the system displays all the doors of the gateway. If you select Controllers, the system displays all the controllers for the gateway. Once you have selected an event (i.e. controller events), select the controllers (i.e. list of controllers) to be included in the report.

4 - Select the Card  tab to specify filter details about the report. The Card  tab appears only if a card-related event is selected.

5 - In the Card index  drop-down list, specify the information that will be used as the filter. For example, if you select “card number”, only access events in which the defined card numbers appear will be selected.

NOTE: If you select Card number, the Lower  and Upper boundary  editable fields display the default numerical values to be replaced by card numbers. If you select Card user name , these fields are enabled to receive text data. For example, you can enter A  in the Lower boundary field   and  F in the Upper boundary  fields for the system to include events in which the selected door is defined and events in which the defined card numbers appear but only for card users whose names begin with A to F. If you select All , the editable fields are disabled.

6 - In the Report name tab, enter a name for the report (this name will be displayed on your report).

7 - I n the Start/end date  tab, enter the date and time on which the system will start to collect the events. For example, if you enter 7:00 and an event occurred at 6:00, this event will not be included. To target events that occurred during a specific time frame, use the Time period tab.

8 - In the Time period  tab, check the Specific time frame option to include events that match the specified time frame. Enter the target time for the report.

9 - If you want to overwrite the previous file, select the Miscellaneous  tab then check Overwrite existing output file . If you do this, the existing default output file will be replaced by this new one.

10 - Select the Queue priority  level. A report with a priority of 1 will be processed before a report with a priority of 99.

11 - Define the output parameters:

•   Database output type : Select the database output format (Sybase, DBase IV, CSV, PDF, Excel, RTF or text).

•   Directory —Indicates where the report is saved and stored. The default folder is: C:\ProgramFiles\Kantech\Server_GE\Report\your file.xx.

•   Output file name —Indicates the output file name. By default, reports are saved on disk in C:\ProgramFiles\Kantech\Server__GE\Report\your file.xx. The report file name is composed of the date and time on which the report was created. You can modify the file name if necessary, but do not modify the extension.

•   Database output process —Select the appropriate output processes. A report template is associated with each output.

○   Database only : The report will be saved in the system database.

○   Display (custom, detailed, summary or statistics) report: The report will appear on-screen.

○   Report printed   by (sequence, date & time or event) : The report will be printed according to the specified sort order.

○   Email (custom, detailed, summary or statistics) report : The report will be sent by email to a specified valid email address.

•   Send to workstation —Select the workstation to which the quick report should be sent.The list contains all workstations where SmartLink applications have been installed. When SmartLink is installed on two or more workstations connected to the network, you can generate reports on one workstation and send the results to another workstation by selecting the SmartLink that corresponds to the workstation where you want to display the report.

12 - Click on the Execute button to launch the report.

13 - Click on the Preview button to view the report.